Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals complying with a due date. This set encompasses a wide scope of activities, and these include planning, allocating,
PRIORITIZATION:Prioritization is the essential skill you need to make the very best use of your own efforts and those of your team. It's also a skill that you need to create calmness and space in your life so that you can focus your energy and attention on the things that really matter.It is particularly important when time is limited and demands are seemingly unlimited. It helps you to allocate your time where it is most-needed and most wisely spent, freeing you and your team up from less important tasks that can be attended to later. or quietly dropped.With good prioritization (and careful management of deprioritized tasks) you can bring order to chaos, massively reduce stress, and move towards a successful conclusion. Without it, you'll flounder around, drowning in competing demands.
SCHEDULING:Scheduling is the process by which you look at the time available to you, and plan how you will use it to achieve the goals you have identified. By using a schedule properly, you can:
· Understand what you can realisticaly achieve with your time.
· Plan to make the best use of the time available.
· Leave enough time for things you absolutely must do.
· Preserve contingency time to handle 'the unexpected'.
· Minimize stress by avoiding over-commitment to yourself and others.
· Managing Interruptions -Maintain focus. Keep control of your time.
· Dealing With Lateness -Solving Punctuality Problems
· Organizing Disorganized People-Motivating Your Team to Change
· Minimizing Distractions-Managing Your Work Environment
· The Art of Concise Conversations -Stick to the point
· Creating Time in Your Day -Maximizing a Busy Schedule
Sitting down to focus on one task can be difficult, especially when you're constantly interrupted.To help increase your focus, start with a good breakfast, and drink plenty of water throughout the day. Don't multitask, close your door, and listen to music if it helps you concentrate.Although it may sound somewhat counter-intuitive, taking short, regular breaks throughout the day can also help you focus.
· Goal setting is an important method of:
· Deciding what you want to achieve in your life.
· Separating what's important from what's irrelevant, or a distraction.
· Motivating yourself.
· Building your self-confidence, based on successful achievement of goals.
COMMON TIME MANAGEMENT MISTAKES:
· Failing to Keep a To-Do List
· Not Setting Personal Goals
· Not Prioritizing
· Failing to Manage Distractions
· Taking on too Much
· Thriving on "Busy"
· Not Taking Breaks
· Ineffectively Scheduling Tasks