Wednesday, 20 February 2013


Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals complying with a due date. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing. Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Usually time management is a necessity in any project development as it determines the project completion time and scope.following are  of the techniques of time management.

PRIORITIZATION:Prioritization is the essential skill you need to make the very best use of your own efforts and those of your team. It's also a skill that you need to create calmness and space in your life so that you can focus your energy and attention on the things that really matter.It is particularly important when time is limited and demands are seemingly unlimited. It helps you to allocate your time where it is most-needed and most wisely spent, freeing you and your team up from less important tasks that can be attended to later. or quietly dropped.With good prioritization (and careful management of deprioritized tasks) you can bring order to chaos, massively reduce stress, and move towards a successful conclusion. Without it, you'll flounder around, drowning in competing demands.
SCHEDULING:Scheduling is the process by which you look at the time available to you, and plan how you will use it to achieve the goals you have identified. By using a schedule properly, you can:

·          Understand what you can realisticaly achieve with your time.
·          Plan to make the best use of the time available.
·          Leave enough time for things you absolutely must do.
·          Preserve contingency time to handle 'the unexpected'.
·          Minimize stress by avoiding over-commitment to yourself and others.

·          Managing Interruptions -Maintain focus. Keep control of your time.
·          Dealing With Lateness -Solving Punctuality Problems
·          Organizing Disorganized People-Motivating Your Team to Change
·          Minimizing Distractions-Managing Your Work Environment
·          The Art of Concise Conversations -Stick to the point  
·          Creating Time in Your Day  -Maximizing a Busy Schedule

Sitting down to focus on one task can be difficult, especially when you're constantly interrupted.To help increase your focus, start with a good breakfast, and drink plenty of water throughout the day. Don't multitask, close your door, and listen to music if it helps you concentrate.Although it may sound somewhat counter-intuitive, taking short, regular breaks throughout the day can also help you focus.

·          Goal setting is an important method of:
·          Deciding what you want to achieve in your life.
·          Separating what's important from what's irrelevant, or a distraction.
·          Motivating yourself.
·          Building your self-confidence, based on successful achievement of goals.

Set your lifetime goals first. Then, set a five-year plan of smaller goals that you need to complete if you are to reach your lifetime plan. Keep the process going by regularly reviewing and updating your goals. And remember to take time to enjoy the satisfaction of achieving your goals when you do so.If you don't already set goals, do so, starting now. As you make this technique part of your life, you'll find your career accelerating, and you'll wonder how you did without it!
SELF-MOTIVATION:Self-motivation doesn't come naturally to everyone. And even those who are highly self-motivated need some extra help every now and then.Build your self-motivation by practicing goal-setting skills, and combining those with positive thinking, the creation of powerful visions of success, and the building of high levels of self-efficacy and self-confidence.Your attitude and beliefs about your likelihood of success can predict whether or not you actually succeed. Set goals, and work hard to achieve them. Examine ways to improve your self-motivation, and regularly reassess your motivation levels. If you actively keep your internal motivation high, you can significantly increase the likelihood of achieving your hopes, dreams, and visions of the future.

·          Failing to Keep a To-Do List
·          Not Setting Personal Goals
·          Not Prioritizing
·          Failing to Manage Distractions
·          Procrastination
·          Taking on too Much
·          Thriving on "Busy"
·          Multitasking
·          Not Taking Breaks
·          Ineffectively Scheduling Tasks

When you take the time to overcome these mistakes, it will make a huge difference in your productivity - and you'll also be happier, and experience less stress!

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